Office & Marketing Coordinator

Findsome & Winmore
October 21, 2019
Winter Park, Florida
Job Type


Job Description:

The Office & Marketing Coordinator is responsible for ensuring smooth operations of all administrative functions for Findsome & Winmore on a daily basis.  This role will maintain collaborative communications throughout the agency. This position serves as support in the pursuit, preservation and enhancement of the Findsome & Winmore client experience.

Major areas of responsibility include (a) perform clerical, reception, marketing, project and administrative duties and a variety of other tasks as assigned, (b) responsible for the management of the CEO and company Principals calendars, (c) assist Account Managers with designated client requests, implementing and overseeing quality control measures for projects and tasks, (d) assisting with day-to-day project-and administrative related activities, (e) assist Accounting Manager with accounting-related duties and (f) always ensuring client satisfaction.

Essential Functions:

  • Present a professional, welcoming first contact to all clients, staff, etc. (by phone, in person and email)
  • Assist Accounting Manager in various tasks including data entry and collections
  • Assist VP of Client Services in recruiting efforts including job postings and interview coordination
  • Serve as an Executive Assistant to CEO
  • Assist CEO in special projects (as needed)
  • Provide professional telephone support, handling and screening of calls
  • Assist in the creation of reports, proposals and other administrative tasks (as needed).
  • Monitor and restock all company marketing supplies
  • Perform administrative office duties as needed (i.e. restock toiletries, coffee machine, kitchen clean up, straightening up office, coffee machine refills, conference rooms, as needed)
  • Manage client service requests including cost and timeline estimates and process requests through the company traffic management system
  • Enhance and support sales initiatives through appropriate messaging and marketing tools
  • Assist and manage all Level 1 Technical Support requests
  • Prepare presentations using various software packages (i.e. PowerPoint, Illustrator, Photoshop, Excel, Pages, Keynote)
  • Perform marketing tasks for the company including but not limited to e-newsletter management, social media presence management, and website content updates
  • Assist Accounting Manager with accounting tasks(as needed)
  • Conduct field and internet research as assigned
  • Coordinate mailings (digital or traditional)
  • Organize event-related items as needed
  • Prepare professional correspondence
  • Assist VP of Client Services in event planning (as needed)
  • Assist in scheduling of meetings, conference calls and travel arrangements for CEO and company Principals

Qualifications, Attributes & Experiences:

  • Strong computer and internet skills including Keynote, Pages, PowerPoint, Excel, Word, Outlook
  • Excellent written, verbal, and interpersonal skills
  • Strong organizational skills and attention to detail
  • Ability to work in a highly disciplined, process-driven environment as a team player
  • Present a professional appearance
  • Strong customer service skills and have a positive and professional attitude
  • Maintain good client relations through professionalism and all functions of customer service
  • Bachelor’s degree in marketing, business or organizational development, or a similar field

To apply please email your cover letter and resume to

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