Manager, Graphic Arts and Design

Orange County Public Schools
September 9, 2019
Orlando, Florida
Job Type



Under general direction, the purpose of the position is to perform district-based duties associated with coordinating the graphic arts for the Marketing and Events department, in support and alignment of the district’s vision, mission and goals. Employees in this classification function at a highly-skilled capacity and perform a variety of functions including the coordination of district wide projects from idea to finished product.

Responsibilities and Qualifications


  1. Bachelor’s degree in graphic art production/design, advertising, digital media or related field from an accredited institution or any equivalent combination of related education, training and/or experience which provides the required knowledge, skills and abilities to perform the essential job functions.
  2. Three (3) years of progressively responsible experience in graphic design, digital media, printing and publishing or a related field in the past (5) years required.
  3. Demonstrated proficiency of current graphic design software to produce graphic art and visual materials. Creative direction and layout skills.
  4. One year (1) of graphics project management experience required.

Ability to use effective communications, community and public relations skills; analytical skills to review information and formulate alternative solutions to problems; ability to plan projects and utilize effective time management skills; demonstrated ability to prepare and monitor project budgets; ability to work as part of the team and with the staff or other departments; must possess computer skills including, but not limited to, spreadsheets, document processing, and presentation software; ability to manage project calendars and timelines. Knowledge and commitment to decentralized decision making and accountability for results; ability to apply acquired knowledge, skills and abilities to new situations; Ability to regularly use independent judgment and discretion in matters related to business operations and management policies.

REPORTS TO: Senior Manager, Public Relations

SUPERVISES: Graphic Arts Coordinator(s)

Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, Automobile, Adobe Creative Suite, Large Format Printer, Scanner, Copier.

Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

∗ Manifest a professional code of ethics and values.
∗ Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
∗ Model the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
∗ Coordinate and attend meetings with internal customers who request graphic services for district-level programs and initiatives, and/or school marketing/branding projects.
∗ Interpret materials to include in the final product as per customer request; design ideas for approval through the use of computers or traditional art methods.
∗ Manage production and cost bidding of all projects to be produced by department or accepted for production by graphic art department.
∗ Manage all in-house graphic design work including, but not limited to advertisements, signage, school and event branding, direct mail, posters, annual report, brochures, employee magazine and presentations
∗ Manage multiple design projects simultaneously; ensure they are complete and delivered on time.
∗ Participate in the creative process for communication planning, branding and marketing campaigns, including brainstorming.
∗ Recommend the hiring, firing and evaluating of assigned employees.
∗ Manage procurement of services and supplies.
∗ Manages project budgets. Must ensure that projects come within budget and obtain appropriate approvals as needed.
∗ Preserve and protect the established brand image and standards for Orange County Public Schools and further the brand through strategic graphic design.
∗ Monitor and correct brand integrity, whether created in-house or through vendor/community partnerships.
∗ Maintain all external and internal communication pieces for the OCPS brand.
∗ Manage the maintenance of marketing department digital files.
∗ Assist staff in the areas of advertising, communications, special signage needs, promotional materials and creation of print materials.
∗ Manage production of directional signs, event signs, and displays, for districtwide events; print or assemble as required.
∗ Create designs and complete work necessary for display or reproduction. Prepare artwork for printing and press.
∗ Use computer and/or traditional methods to arrive at one or several ideas for approval; use a variety of graphic art software (e.g., Adobe Creative Cloud, Photoshop, InDesign, Microsoft Word and PowerPoint) and exhibit an understanding of the various types of paper stocks to facilitate project completion.
∗ Apply web-based design resource tools to ensure successful project outcome (i.e., font asset management system; pre-press, pre-flight and file prep for digital, traditional and commercial press and multimedia).
∗ Consult on large projects; coordinate tasks to bring a job to completion, to include graphics and photography. May take photographs.
∗ Meet with supervisor to discuss new software trends and requests for more supplies and equipment.
∗ Monitor copyright issues.
∗ Answer the telephone; provide information and assistance on new projects or updates of current jobs.
∗ Operate a variety of machinery, equipment, and tools associated with department activities, which may include a color copier or color printers.
∗ Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
∗ Follow the district’s policies and procedures as related to fixed assets.
∗ Develop leadership in subordinates.
∗ Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.

* Essential performance responsibilities

Perform other duties and responsibilities as assigned by the supervisor.

Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.

Performance of this job will be evaluated in accordance with provisions of the board’s policy on evaluation of personnel

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